DocuLex, creators of document management software, announces the release of the company's Archive Studio component Goby Capture V5.1, facilitating automated document imaging, knowledge management and workflow collaboration.
New features are designed for saving organizations time and valuable resources with the automation of document processing and field specific indexing based upon newly implemented technologies in text recognition. Added to the labor savings, is DocuLex's environmentally friendly new method of detecting individual documents, within a stack of scanned paper, without the need for an extra document break cover page.
Goby offers ODBC connection to line-of-business applications for pulling existing meta data from an organization's existing database. Custom XML recognition is added for use with third party MFP touch panel devices and network scanner applications. Goby has implemented the use of workflow status codes, auto notification and the ability to route documents to targeted WebSearch users. Additionally, a new smart installer will be used for ease of implementing the program's periodic updates.
Additionally, threads that create PDFs now have the option of including user designated static fields and values on the PDF Settings dialog.
About Goby Capture
Goby Capture enhances the walk-up and scan capabilities of networked MFPs, production/desktop scanners, wide format and facsimile units, as well stand-alone units with scan-to-file ability to forward files to a server. The easy to use program provides simplified paper document conversion and electronic document file capture by automating image processing functions at the document server. Distributed capture capability is provided for an unlimited number of users throughout an organization via the program's Profiler document identification freeware, in tandem with the program's server-based Monitor image processing component.
With DocuLex Goby Capture, intelligent cover page technologies allow documents to be profiled and cataloged prior to scanning. Indexing criteria may be added via optical mark recognition or 2D bar codes created with user-defined content. This allows documents to be scanned, indexed and organized electronically, then forwarded to a PC, file archive and to DocuLex Archive Studio's WebSearch or other document management system.
Goby Capture Profiler is PC-based or MFP-incorporated freeware that initiates the capture function. With paper documents, the user enters the document's key identifying content into Profiler's index fields (client, case or project name, subject matter, fiscal year, etc.), creates and prints the Profile Form cover sheet and scans the document along with its profile form. Output paths direct the scanned document to Archive Studio WebSearch network folders, email, printer and FTP addresses.
Electronic documents may also be captured and stored in their native formats for workflow collaboration and revision, or converted to PDF for security. Capture, index and deliver a copy of documents to the same archive folders where related files are archived. The uniform Profiler Form is utilized for both for paper and electronic files capture, with the form opening in conjunction with electronic files rather than producing a printed sheet for scanning, streamlining the process.
The program's new Goby Query utility provides the convenience of content export to Profiler from Oracle and SQL databases.
Goby Capture Monitor, running from a central PC, recognizes the Profiler Form, fully indexes the accompanied document, names the file and forwards the fully searchable PDF or native format file to the user-defined destination, including an FTP address, email, printer, network, local folder or a PC. The program's File Transfer feature provides automatic folder creation and custom folder and sub-folder naming based upon document profile values assigned by the user.
Monitor features Profiler Form recognition, providing ease of custom indexing and sub-indexing of nested documents. The update includes enhanced OCR accuracy of most prominent world languages, providing support for output to all prominent document management systems. One of note is Archive Studio's WebSearch, featuring secure Web 2.0 based Instant Document Access from any location via the Internet including permission assigning and Active Directory integration.
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary enterprise content management software. Through an extensive worldwide reseller channel, the company offers network-enabled document capture and image processing software, along with browser-based document and content management programs for collaboration, email archiving and compliance, knowledge management, customized workflow and records retention, offered as Archive Studio. See www.doculex.com for program information and demonstrations.